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HomeFront: Receptionist/Admin Assistant

3 month full-time contract position (With potential for permanent full time employment)

Overview

“The Receptionist / Administrative Assistant is responsible for the provision of a broad range of administrative and reception services to support the agency’s goal of reducing domestic violence in Calgary and area.”

Key Accountabilities

• Reception and administrative support to the HomeFront Management Team as well as the agency/organization over all.
• Including:
o Assist with mail outs including envelope stuffing, postage meter etc.
o Data entry, and other administrative tasks as requested
o Event support (registration, event day support, filing etc.)
o Filing
o Contact database administration (Outlook, Newsletter and General Distribution List)
o Supply ordering/management
o Schedule meetings, manage RSVPs
o Distribute meeting materials, packages etc.
o Minute agency meetings when requested
o Draft/proof documents and correspondence
o Coordinate and distribute all incoming and outgoing courier service
o Other duties as required

Qualifications/Competencies

• Post Secondary Administration diploma/certificate preferred
• At least 2 years related work experience
• Computer proficiency in Microsoft Office: Excel, Word, Outlook, PowerPoint
• Excellent written and verbal communications skills
• Ability to work effectively in an individual and team environment
• Excellent organizational and interpersonal skills
• Self-starter; ability to maintain high motivation and enthusiasm under pressure, in response to short deadlines and in crisis situations
• Ability to maintain professional relationships (decorum) with all internal and external contacts

This is a full-time position (37.5 hours).  If it transitions into a permanent position it will include employee and employer paid benefits including an RRSP match program.  Employment is contingent on Calgary Police Service security clearance, and salary commensurate to education and experience.

To apply for this posting, please forward your resume with cover letter explaining in 50 words or more what motivated you to apply with HomeFront.

HomeFront
501 – 620 7 Ave SW
Calgary, AB  T2P 0Y8
Fax: 403.206.2106
Email:

www.homefrontcalgary.com